Mileage Claim Calculator Malaysia 2026
Calculate travel reimbursement for business trips — generate claim summary for HR
📝 Trip Log
Claim Summary
Total Mileage Claim
RM 36.00
60 km total · RM0.60/km
| # | Date | Route | Purpose | KM | Amount |
|---|---|---|---|---|---|
| 1 | 2026-03-26 | — → — (return) | — | 60 | RM 36.00 |
| TOTAL | 60 | RM 36.00 | |||
Opens in new window — print or save as PDF for HR/finance submission
✅ Tax-Free Reimbursement
Mileage reimbursement is NOT taxable under LHDN (Public Ruling 3/2013) when properly documented with dates, routes, distances and business purpose. Keep all records for 7 years.
📊 Industry Standard Mileage Rates
Cars:
Junior staff: RM0.40–0.60/km
Senior/management: RM0.60–1.00/km
Director level: RM0.80–1.50/km
Motorcycles:
Standard: RM0.20–0.35/km
Senior: RM0.30–0.50/km
Protect your car for business trips
Compare Car Insurance →Earn cashback on business fuel
Petrol Credit Cards →Mileage Claim Rates in Malaysia 2026
Malaysia has no statutory mileage rate — each company sets its own. Here are common industry rates:
| Level | Car Rate/km | Motorcycle Rate/km | 100km Claim |
|---|---|---|---|
| Junior / Executive | RM0.40–0.60 | RM0.20–0.35 | RM40–60 |
| Senior / Manager | RM0.60–0.80 | RM0.30–0.45 | RM60–80 |
| Director / VP | RM0.80–1.20 | RM0.40–0.50 | RM80–120 |
| Government (JPA) | RM0.50–0.60 | RM0.25–0.30 | RM50–60 |
Is Mileage Reimbursement Taxable?
✅ NO — Mileage reimbursement is tax-free
Under LHDN Public Ruling 3/2013, travel allowances and reimbursements for official business duties are exempt from income tax. This applies to both fixed mileage rates and actual expense reimbursements.
Requirements for tax exemption:
- • Travel must be for official business purposes
- • Proper documentation maintained (dates, routes, distances, purpose)
- • Records kept for minimum 7 years
- • Rates should be reasonable (not disguised salary)
How to Submit a Mileage Claim
Log each trip immediately
Record date, from/to, km, and purpose after each business trip. Use Google Maps to verify distance.
Use your company's claim form
Most companies have a standard travel claim form. Our calculator generates a compatible summary table.
Get manager approval
Most companies require supervisor or manager sign-off before finance processes the claim.
Submit with supporting docs
Attach fuel receipts if required. Keep copies of everything submitted.
Receive reimbursement
Typically processed within 2-4 weeks and added to your next salary payment.
Frequently Asked Questions
What is the mileage claim rate in Malaysia?▼
Is mileage reimbursement taxable?▼
How do I calculate mileage claim?▼
What documents do I need?▼
What is the maximum rate I can claim?▼
Kalkulator Tuntutan Elaun Perjalanan — Kadar Perjalanan Per KM Malaysia 2026
Kalkulator percuma untuk mengira tuntutan elaun perjalanan (mileage claim) bagi perjalanan rasmi menggunakan kenderaan peribadi.
Kadar Elaun Perjalanan
- • Kereta (junior): RM0.40–RM0.60/km
- • Kereta (senior): RM0.60–RM1.00/km
- • Motosikal: RM0.20–RM0.50/km
- • Kerajaan (JPA): RM0.50–RM0.60/km
Status Cukai
Elaun perjalanan rasmi TIDAK dikenakan cukai di bawah Ketetapan Umum LHDN 3/2013, selagi didokumentasikan dengan betul (tarikh, laluan, jarak, tujuan perniagaan).